Accounting & Administrative Staff

• Company: Oneeva Travel Corporation
• Work Location: Ortigas Center, Pasig City
• Work Arrangement: Full-time, office-based
• Department: Finance and Administration
• Reports To: Management
• Primary Business System: Odoo ERP

Keep the Business Behind Every Journey Running Smoothly

At Oneeva Travel, every successful trip is supported by accurate financial records, reliable processes, organized documentation, and a well-managed office.

We are looking for an Accounting & Administrative Staff member who wants more than a narrowly defined accounting position. This is a hands-on, cross-functional role for someone who enjoys working with numbers, maintaining order, solving day-to-day business concerns, and helping a growing travel company operate efficiently.

Oneeva Travel already has established accounting and administrative systems in place, including Odoo ERP. Your role will be to use these systems consistently, keep records complete and accurate, follow established procedures, and recommend practical improvements when opportunities arise.

You will not be expected to rebuild the company’s systems from the ground up. Instead, you will help maintain, strengthen, and continuously improve the processes that are already working.

Because we are a small and collaborative team, you will gain exposure to different areas of the business. Some days may focus on bookkeeping, reconciliations, invoicing, collections, and reports. Other days may involve purchasing, vendor coordination, payroll support, document management, or helping address an urgent administrative requirement.

The role is broad, practical, and ideal for someone who wants to understand how a business works beyond one accounting function.

What You Will Do

Accounting and Finance

You will help maintain accurate, complete, and timely financial records by performing responsibilities such as:

• Recording daily receipts, payments, expenses, deposits, and other financial transactions in Odoo ERP
• Maintaining complete books of accounts, schedules, supporting documents, and transaction records
• Preparing and issuing client invoices, billings, statements of account, and related documents
• Monitoring client balances and accounts receivable
• Following up on outstanding payments and assisting with collections in a professional and timely manner
• Recording supplier bills and monitoring accounts payable
• Coordinating payments to hotels, airlines, tour operators, transport providers, technology providers, and other vendors
• Performing regular bank, cash, credit card, and payment-platform reconciliations
• Monitoring deposits, fund transfers, refunds, cancellations, chargebacks, and client credits
• Reviewing financial records and investigating discrepancies, incomplete entries, or unsupported transactions
• Assisting in payroll computation, employee reimbursements, allowances, deductions, and related documentation
• Monitoring cash advances, petty cash, employee liquidations, and company expenses
• Preparing costing sheets for travel bookings, tour packages, and company projects
• Comparing projected costs with actual supplier charges and client billings
• Helping determine the profitability of bookings, packages, and other business activities
• Supporting the proper recording and recognition of company revenue
• Preparing revenue summaries, expense reports, collection reports, cash-flow reports, and profit-and-loss statements
• Generating and reviewing reports from Odoo ERP
• Ensuring that transactions in Odoo are accurately classified, properly supported, and regularly updated
• Organizing financial documents required by management, external accountants, auditors, banks, and government agencies
• Assisting with tax, statutory, and regulatory documentation in coordination with the company’s external accountant or service providers
• Following established accounting procedures, approval processes, and internal controls
• Recommending reasonable improvements to existing accounting processes, reports, templates, and Odoo workflows

Administration and Office Support

You will also help keep the office organized, properly supplied, and ready for daily operations by:

• Purchasing and monitoring office supplies, equipment, and operational requirements
• Preparing purchase requests, purchase orders, supplier records, and related documents in Odoo ERP when applicable
• Coordinating with suppliers, service providers, couriers, banks, building administration, and government offices
• Requesting and comparing quotations based on cost, quality, availability, and reliability
• Maintaining accurate and updated supplier and vendor information
• Monitoring office inventory, subscriptions, permits, service agreements, and renewal dates
• Maintaining organized physical and digital records, contracts, receipts, files, and company documents
• Assisting with document preparation, printing, scanning, filing, routing, and safekeeping
• Supporting attendance records, payroll documents, employee files, and other basic HR administrative requirements
• Helping coordinate internal meetings, office activities, schedules, and company requirements
• Assisting management with reports, research, correspondence, documentation, and special projects
• Coordinating administrative concerns involving clients, suppliers, employees, and service providers
• Following established administrative procedures and documentation standards
• Identifying practical ways to make existing office processes more organized and efficient

Working with Odoo ERP

Odoo ERP is already integrated into Oneeva Travel’s accounting and administrative operations. Depending on your responsibilities and assigned access, you may use Odoo for:

• Customer and supplier records
• Client invoices and billings
• Accounts receivable monitoring
• Supplier bills and accounts payable
• Payment and collection tracking
• Expense recording
• Purchasing and vendor coordination
• Bank and transaction reconciliation
• Financial reporting
• Document and transaction references
• Other accounting and administrative workflows

The role requires someone who can follow established Odoo procedures, enter accurate information, maintain complete supporting records, and use the system consistently.

Previous Odoo experience is an advantage but is not required. Training may be provided to a candidate who has strong accounting fundamentals, attention to detail, and the ability to learn digital systems quickly.

You may also help identify minor workflow, reporting, or documentation improvements. Any changes will be coordinated with and approved by management before implementation.

Cross-Functional Responsibilities

Oneeva Travel operates with a small and agile team. While you will have clear accounting and administrative responsibilities, team members are also expected to assist one another when business needs require additional support.

From time to time, you may be asked to:

• Assist another department during busy periods
• Help resolve urgent client, supplier, or operational concerns
• Prepare reports or documents outside your regular routine
• Support basic travel operations, customer service, or coordination work
• Participate in internal projects, company activities, and planning sessions
• Help review or test minor improvements to existing workflows
• Assist with other reasonable duties that contribute to the company’s operations and goals

This does not mean that the position has no boundaries or structure. It means being part of a small team where employees communicate, remain flexible, take ownership, and help complete important work when needed.

Who Will Thrive in This Role

You may be a strong fit if you are:

• Comfortable working with both numbers and people
• Organized, methodical, and attentive to detail
• Interested in learning how different parts of a business work together
• Able to follow established procedures while still thinking critically
• Comfortable using Odoo ERP, spreadsheets, and other digital tools
• Willing to learn responsibilities outside your current experience
• Able to manage several assignments and changing priorities
• Responsible when handling confidential financial, client, supplier, and employee information
• Confident enough to ask questions when information or instructions are unclear
• Resourceful when resolving routine issues
• Professional when communicating with clients, banks, suppliers, and colleagues
• Able to work independently while remaining accountable to management and the team
• Interested in improving existing processes rather than changing systems unnecessarily

Qualifications

• Graduate of Accountancy, Management Accounting, Financial Management, Business Administration, Office Administration, or a related course
• Relevant experience in bookkeeping, accounting support, finance, administration, or office operations is preferred
• Strong fresh graduates with relevant internship experience and a willingness to learn may also be considered
• Working knowledge of basic accounting principles, bookkeeping, and financial documentation
• Comfortable using Microsoft Excel or Google Sheets for reconciliations, reports, schedules, and trackers
• Experience using Odoo ERP is an advantage
• Experience using QuickBooks, Xero, SAP, Oracle NetSuite, or another accounting or enterprise system is also an advantage
• Applicants without Odoo experience must be willing and able to learn the company’s established workflows
• Good written and verbal communication skills in English and Filipino
• Strong numerical accuracy, reading comprehension, and attention to detail
• Able to organize multiple documents, transactions, priorities, and deadlines
• Willing to work full-time and office-based in Ortigas Center, Pasig City
• CPA license is an advantage but is not required

What You Will Gain

This role offers broad exposure to the financial and administrative side of a travel company. Instead of being limited to one repetitive accounting function, you will gain practical experience in:

• Odoo ERP and integrated business processes
• Bookkeeping and financial reporting
• Billing, invoicing, and collections
• Accounts payable and supplier coordination
• Payroll and employee administration
• Bank reconciliation and cash monitoring
• Costing and profitability analysis
• Revenue recognition
• Purchasing and office administration
• Internal controls and documentation
• Travel-industry financial transactions
• Cross-functional teamwork
• Continuous process improvement

You will have the opportunity to work closely with management, understand the financial impact of business decisions, and contribute ideas that strengthen the company’s existing operations.

What Success Looks Like

A successful Accounting & Administrative Staff member:

• Keeps financial records accurate, complete, and updated
• Uses Odoo ERP consistently and responsibly
• Completes reconciliations and reports on schedule
• Monitors receivables and follows up on payments professionally
• Ensures bills, expenses, payroll items, and supplier payments are properly documented
• Maintains organized and accessible company records
• Anticipates office and administrative requirements
• Communicates discrepancies before they become larger concerns
• Follows existing policies, procedures, and approval processes
• Recommends practical improvements without disrupting effective systems
• Protects confidential company, client, supplier, and employee information
• Becomes a dependable team member trusted with important financial and administrative responsibilities

Join Oneeva Travel

This position is ideal for someone who wants to develop a well-rounded career in accounting, finance, administration, and business operations.

At Oneeva Travel, your work will have a visible impact. The records you maintain, reports you prepare, payments you monitor, and processes you support will directly contribute to the company’s daily operations, client service, and continued growth.

If you are looking for a role where you can gain broad business exposure, strengthen your Odoo ERP experience, take meaningful ownership, and contribute beyond a single job function, we would be glad to hear from you.

What We Offer

• Competitive monthly salary – ₱22,000 to ₱28,000 per month, depending on qualifications and experience.
• Performance bonuses and incentives – you are rewarded for results, not for hours logged.
• Insider travel perks – agent-only discounted rates on flights, hotels, transfers and tours, for you and your family.
• Continuous learning – regular trainings and seminars on Global Distribution Systems (GDS), Schengen-visa masterclasses, accommodations, branded cruises, customer support and client servicing.
• Structured work rhythm – clear core hours, 8:00 AM to 5:00 PM, Monday to Friday, at our Ortigas, Pasig City office.
• Fast-track growth – we are scaling quickly; master your role today and step into senior roles tomorrow.

About Oneeva Travel

Oneeva Travel Corporation is a fast-growing, dynamic travel start-up on a mission to redefine how Filipinos experience the world. We are not your typical agency – we are building a premium, modern travel brand that delivers custom-curated journeys for individuals, families, and corporate clients alike.

From once-in-a-lifetime vacations to seamless business trips, we handle every detail with passion, precision, and a personal touch. As we grow and evolve, so do the opportunities for our team – this is your chance to get in early, grow with us, and help shape the future of Filipino travel.